A framework for assuring conformance of cloud-based email at higher education institutions
- Authors: Willett, Melanie
- Date: 2013
- Subjects: Cloud computing -- Security measures , Computer networks -- Security measures , Web services , Education, Higher -- Technological innovations
- Language: English
- Type: Thesis , Doctoral , PhD
- Identifier: vital:9815 , http://hdl.handle.net/10948/d1018664
- Description: Cloud computing is a relatively immature computing paradigm that could significantly benefit users. Cloud computing solutions are often associated with potential benefits such as cost reduction, less administrative hassle, flexibility and scalability. For organisations to realize such potential benefits, cloud computing solutions need to be chosen, implemented, managed and governed in a way that is secure, compliant with internal and external requirements and indicative of due diligence. This can be a challenge, given the many concerns and risks commonly associated with cloud computing solutions. One cloud computing solution that is being widely adopted around the world is cloud-based email. One of the foremost adopters of this cloud computing solution is higher education institutions. These higher education institutions stand to benefit greatly from using such services. Cloud-based email can be provisioned to staff and students at these institutions for free. Additionally, cloud service providers (CSPs) are able to provide a better email service than some higher education institutions would be able to provide if they were required to do so in-house. CSPs often provide larger inboxes and many extra services with cloud-based email. Cloud-based email is, therefore, clearly an example of a cloud computing solution that has the potential to benefit organisations. There are however, risks and challenges associated with the use of this cloud computing solution. Two of these challenges relate to ensuring conformance to internal and external (legal, regulatory and contractual obligations) requirements and to providing a mechanism of assuring that cloud-based email related activities are sound. The lack of structured guidelines for assuring the conformance of cloud-based email is putting this service at risk at higher education institutions in South Africa. This work addresses this problem by promoting a best practice based approach to assuring the conformance of cloud-based email at higher education institutions. To accomplish this, components of applicable standards and best practice guidelines for IT governance, IT assurance and IT conformance are used to construct a framework for assuring the conformance of cloud-based email. The framework is designed and verified using sound design science principles. The utility and value of the framework has been demonstrated at a higher education institution in South Africa. This framework can be used to assist higher education institutions to demonstrate due diligence in assuring that they conform to legal and best practice requirements for the management and governance of cloud-based email. This is a significant contribution in the relatively new field of cloud computing governance.
- Full Text:
- Date Issued: 2013
- Authors: Willett, Melanie
- Date: 2013
- Subjects: Cloud computing -- Security measures , Computer networks -- Security measures , Web services , Education, Higher -- Technological innovations
- Language: English
- Type: Thesis , Doctoral , PhD
- Identifier: vital:9815 , http://hdl.handle.net/10948/d1018664
- Description: Cloud computing is a relatively immature computing paradigm that could significantly benefit users. Cloud computing solutions are often associated with potential benefits such as cost reduction, less administrative hassle, flexibility and scalability. For organisations to realize such potential benefits, cloud computing solutions need to be chosen, implemented, managed and governed in a way that is secure, compliant with internal and external requirements and indicative of due diligence. This can be a challenge, given the many concerns and risks commonly associated with cloud computing solutions. One cloud computing solution that is being widely adopted around the world is cloud-based email. One of the foremost adopters of this cloud computing solution is higher education institutions. These higher education institutions stand to benefit greatly from using such services. Cloud-based email can be provisioned to staff and students at these institutions for free. Additionally, cloud service providers (CSPs) are able to provide a better email service than some higher education institutions would be able to provide if they were required to do so in-house. CSPs often provide larger inboxes and many extra services with cloud-based email. Cloud-based email is, therefore, clearly an example of a cloud computing solution that has the potential to benefit organisations. There are however, risks and challenges associated with the use of this cloud computing solution. Two of these challenges relate to ensuring conformance to internal and external (legal, regulatory and contractual obligations) requirements and to providing a mechanism of assuring that cloud-based email related activities are sound. The lack of structured guidelines for assuring the conformance of cloud-based email is putting this service at risk at higher education institutions in South Africa. This work addresses this problem by promoting a best practice based approach to assuring the conformance of cloud-based email at higher education institutions. To accomplish this, components of applicable standards and best practice guidelines for IT governance, IT assurance and IT conformance are used to construct a framework for assuring the conformance of cloud-based email. The framework is designed and verified using sound design science principles. The utility and value of the framework has been demonstrated at a higher education institution in South Africa. This framework can be used to assist higher education institutions to demonstrate due diligence in assuring that they conform to legal and best practice requirements for the management and governance of cloud-based email. This is a significant contribution in the relatively new field of cloud computing governance.
- Full Text:
- Date Issued: 2013
Enhanced visualisation techniques to support access to personal information across multiple devices
- Authors: Beets, Simone Yvonne
- Date: 2014
- Subjects: Information visualisation , Database management , Web services , Personal information management
- Language: English
- Type: Thesis , Doctoral , PhD
- Identifier: vital:10500 , http://hdl.handle.net/10948/d1021136
- Description: The increasing number of devices owned by a single user makes it increasingly difficult to access, organise and visualise personal information (PI), i.e. documents and media, across these devices. The primary method that is currently used to organise and visualise PI is the hierarchical folder structure, which is a familiar and widely used means to manage PI. However, this hierarchy does not effectively support personal information management (PIM) across multiple devices. Current solutions, such as the Personal Information Dashboard and Stuff I’ve Seen, do not support PIM across multiple devices. Alternative PIM tools, such as Dropbox and TeamViewer, attempt to provide a means of accessing PI across multiple devices, but these solutions also suffer from several limitations. The aim of this research was to investigate to what extent enhanced information visualisation (IV) techniques could be used to support accessing PI across multiple devices. An interview study was conducted to identify how PI is currently managed across multiple devices. This interview study further motivated the need for a tool to support visualising PI across multiple devices and identified requirements for such an IV tool. Several suitable IV techniques were selected and enhanced to support PIM across multiple devices. These techniques comprised an Overview using a nested circles layout, a Tag Cloud and a Partition Layout, which used a novel set-based technique. A prototype, called MyPSI, was designed and implemented incorporating these enhanced IV techniques. The requirements and design of the MyPSI prototype were validated using a conceptual walkthrough. The design of the MyPSI prototype was initially implemented for a desktop or laptop device with mouse-based interaction. A sample personal space of information (PSI) was used to evaluate the prototype in a controlled user study. The user study was used to identify any usability problems with the MyPSI prototype. The results were highly positive and the participants agreed that such a tool could be useful in future. No major problems were identified with the prototype. The MyPSI prototype was then implemented on a mobile device, specifically an Android tablet device, using a similar design, but supporting touch-based interaction. Users were allowed to upload their own PSI using Dropbox, which was visualised by the MyPSI prototype. A field study was conducted following the Multi-dimensional In-depth Long-term Case Studies approach specifically designed for IV evaluation. The field study was conducted over a two-week period, evaluating both the desktop and mobile versions of the MyPSI prototype. Both versions received positive results, but the desktop version was slightly preferred over the mobile version, mainly due to familiarity and problems experienced with the mobile implementation. Design recommendations were derived to inform future designs of IV tools to support accessing PI across multiple devices. This research has shown that IV techniques can be enhanced to effectively support accessing PI across multiple devices. Future work will involve customising the MyPSI prototype for mobile phones and supporting additional platforms.
- Full Text:
- Date Issued: 2014
- Authors: Beets, Simone Yvonne
- Date: 2014
- Subjects: Information visualisation , Database management , Web services , Personal information management
- Language: English
- Type: Thesis , Doctoral , PhD
- Identifier: vital:10500 , http://hdl.handle.net/10948/d1021136
- Description: The increasing number of devices owned by a single user makes it increasingly difficult to access, organise and visualise personal information (PI), i.e. documents and media, across these devices. The primary method that is currently used to organise and visualise PI is the hierarchical folder structure, which is a familiar and widely used means to manage PI. However, this hierarchy does not effectively support personal information management (PIM) across multiple devices. Current solutions, such as the Personal Information Dashboard and Stuff I’ve Seen, do not support PIM across multiple devices. Alternative PIM tools, such as Dropbox and TeamViewer, attempt to provide a means of accessing PI across multiple devices, but these solutions also suffer from several limitations. The aim of this research was to investigate to what extent enhanced information visualisation (IV) techniques could be used to support accessing PI across multiple devices. An interview study was conducted to identify how PI is currently managed across multiple devices. This interview study further motivated the need for a tool to support visualising PI across multiple devices and identified requirements for such an IV tool. Several suitable IV techniques were selected and enhanced to support PIM across multiple devices. These techniques comprised an Overview using a nested circles layout, a Tag Cloud and a Partition Layout, which used a novel set-based technique. A prototype, called MyPSI, was designed and implemented incorporating these enhanced IV techniques. The requirements and design of the MyPSI prototype were validated using a conceptual walkthrough. The design of the MyPSI prototype was initially implemented for a desktop or laptop device with mouse-based interaction. A sample personal space of information (PSI) was used to evaluate the prototype in a controlled user study. The user study was used to identify any usability problems with the MyPSI prototype. The results were highly positive and the participants agreed that such a tool could be useful in future. No major problems were identified with the prototype. The MyPSI prototype was then implemented on a mobile device, specifically an Android tablet device, using a similar design, but supporting touch-based interaction. Users were allowed to upload their own PSI using Dropbox, which was visualised by the MyPSI prototype. A field study was conducted following the Multi-dimensional In-depth Long-term Case Studies approach specifically designed for IV evaluation. The field study was conducted over a two-week period, evaluating both the desktop and mobile versions of the MyPSI prototype. Both versions received positive results, but the desktop version was slightly preferred over the mobile version, mainly due to familiarity and problems experienced with the mobile implementation. Design recommendations were derived to inform future designs of IV tools to support accessing PI across multiple devices. This research has shown that IV techniques can be enhanced to effectively support accessing PI across multiple devices. Future work will involve customising the MyPSI prototype for mobile phones and supporting additional platforms.
- Full Text:
- Date Issued: 2014
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